Finding the right booking and practice management system can save time, reduce no-shows, and grow your massage business. This guide compares six top-rated systems used by massage therapists across the U.S. — including MassageBook, Vagaro, Jane App, ClinicSense, Noterro, and Acuity.
🧘♀️ For Solo Massage Therapists
| System | Monthly Price | Pros | Cons | Best For |
|---|---|---|---|---|
| MassageBook | $20–$50 | Massage-specific, includes SOAP notes, marketing tools, memberships | Limited customization, transaction fees apply | Solo therapists wanting all-in-one simplicity |
| Acuity (Squarespace) | $20–$61 | Clean design, integrates with websites, great client booking | No SOAP notes, limited clinical features | Solo or mobile therapists with simple booking needs |
| ClinicSense | $39 | HIPAA compliant, SOAP notes, reminders, intake forms | Basic marketing tools | Health-focused solo practitioners |
| Noterro | $30 | SOAP notes, billing, scheduling, easy setup | Limited integrations | Clinical or medical massage practices |
| Vagaro | $30 + per user | POS, memberships, marketing, gift cards | Can be complex, spa-oriented | Solo therapists offering multiple wellness services |
🏢 For Small Clinics (2–10 Therapists)
| System | Monthly Price | Pros | Cons | Best For |
|---|---|---|---|---|
| MassageBook | $40–$50 | Shared calendar, client management, memberships | Limited HR reports | Massage-focused clinics |
| Vagaro | $30 + $10/staff | Payroll, inventory, staff management | Extra costs add up | Spas or wellness clinics |
| Jane App | $79 (unlimited staff) | Medical-grade charting, telehealth, insurance billing | Limited marketing tools | Health or clinical massage clinics |
| ClinicSense | $69 + $10/staff | Charting, intake, reminders | Few marketing features | Multi-therapist health clinics |
| Noterro | $50 + $20/staff | SOAP notes, billing, waitlists | Smaller ecosystem | Growing clinical practices |
🏥 Insurance-Based or Medical Massage Practices
| System | Monthly Price | Pros | Cons | Best For |
|---|---|---|---|---|
| Jane App | $99 + $20 add-on | Advanced SOAP notes, claims, HIPAA, telehealth | Higher cost, less spa-friendly | Medical or insurance massage clinics |
| ClinicSense | $69–$79 | HIPAA compliant, SOAP notes, tracking | No e-claims | Health-care aligned practices |
| Noterro | $70 + $25/staff | SOAP notes, insurance codes, receipts | Newer platform | Insurance-billing practices |
| MassageBook | $50 | Creates superbills for clients | No electronic claim submission | Out-of-network reimbursement models |
🛍️ Wellness Spa or Multi-Modality Centers
| System | Monthly Price | Pros | Cons | Best For |
|---|---|---|---|---|
| Vagaro | $30 + per user | POS, memberships, marketing, payroll, inventory | Can feel complex | Spas or wellness centers |
| MassageBook | $50 | Gift cards, memberships, automated marketing | No full retail POS | Massage-focused spas |
| Fresha | Free + 2.19% fee | Great marketing, POS, discovery platform | No HIPAA compliance | Beauty or wellness hybrid businesses |
| GlossGenius | $24–$48 | Modern app, reminders, payments | No SOAP notes | Small spas or aesthetic therapists |
💼 Mobile or Traveling Massage Therapists
| System | Monthly Price | Pros | Cons | Best For |
|---|---|---|---|---|
| MassageBook | $20–$50 | Mobile-friendly, reminders, client history | Needs Wi-Fi or data connection | Mobile and event-based therapists |
| Square Appointments | Free–$29 | Mobile POS, online booking, deposits | No SOAP notes | On-site or traveling massage therapists |
| Acuity Scheduling | $20–$61 | Clients prepay and book online | No client records | Home visit or mobile massage |
| Fresha | Free | Simple app, built-in payments | Booking fee applies | Pop-up or mobile therapists |
🧩 Key Takeaways
- MassageBook – Best all-around for massage-focused businesses.
- Vagaro – Best for spa or wellness centers with multiple services.
- Jane App – Best for clinical or insurance-based practices.
- ClinicSense – Great for clinical documentation and SOAP notes.
- Noterro – Scalable and affordable for growing clinics.
- Acuity – Great for solo or teaching practices needing clean booking pages.
Last updated: October 2025
Ask your own Chatgpt or other ai.
Best Booking System” Master Prompt for Massage Therapists
Prompt:
I’m a licensed massage therapist and I want to choose the best online booking and business management system for my specific practice. Please act as a business technology advisor who understands the massage therapy profession.
Ask me follow-up questions about my business before recommending anything. Then, based on my answers, recommend the top 2–3 systems that fit best and explain why.
Please compare them on:
- Monthly price (solo vs multi-therapist)
- Ease of use (setup, mobile app, client experience)
- Features (SOAP notes, intake forms, reminders, memberships, marketing tools, insurance billing, POS, and integrations)
- Data security & HIPAA compliance
- Customer support & reputation
- Ability to scale (adding more therapists or locations)
I also want to know:
- Which have the most reliable client communication tools (text, email, confirmations)?
- Which integrate with my website or WordPress easily?
- Which allow clients to prepay or store cards securely?
- Which offer affiliate or referral programs (for extra income)?
After evaluating, please give me a short “best match” summary with:
- ⭐ Best for my type of business
- 💰 Best for budget & simplicity
- 🚀 Best long-term / scalable option
Then, list any red flags or dealbreakers I should watch for when signing up.
🧩 Optional Add-On Prompts (depending on your needs)
If you’re insurance or medical focused:
Include systems that are HIPAA-compliant and support CPT/ICD-10 codes or insurance billing. I need SOAP notes and secure charting.
If you’re spa or multi-modality focused:
Include systems that manage staff, retail POS, memberships, gift cards, and marketing tools for repeat business.
If you’re a mobile massage therapist:
Focus on lightweight, mobile-friendly systems with text reminders, online payments, and easy rebooking for on-site or in-home services.
If you run CE classes or teach:
Include systems that handle group bookings, class registration, and workshop manage